We’re Hiring: Administrative Coordinator

We’re Hiring: Administrative Coordinator

Position: Administrative Coordinator

Position Type: Fulltime, non-exempt

Reports To: Director of Operations

Pay Range: $17.00/hr

Location: 8825 Aero Drive, Ste 200, San Diego, CA 92123

Description of Responsibilities: The Administrative Coordinator will be the first point of contact for the organization by answering incoming phone calls & greeting all visitors to the office. This position is responsible for maintaining office supplies; provide assistance with projects for special events, prevention education & burn survivor support programs; facilitates the scheduling & the upkeep of office conference rooms & vehicles. Will also be responsible tasks related to:

Volunteer Management – Process & orientate new volunteers to the organization. Engage volunteers to fulfill prescribed needs for events & programs. Develop methods to further engage volunteers.

Development – Enter & maintain Gifts & Donor information. Create & mail Thank You letters to be sent out for donations or participation in various events throughout the year.

Program Management: Coordinate Emergency Preparedness in the Workplace trainings. Schedule trainers & maintain supplies for program.

Bookkeeping: Assist with accounts payable processes and account reconciliations.

Required Experience: Administrative and general office experience (in a non-profit setting a plus).

Required Skills: Excellent written, verbal and organizational skills required. Experience with Salesforce and QuickBooks is required. Must have the ability to work independently and also effectively communicate with co-workers, supervisors and the public. Must have good administrative computer skills. Bilingual (English/Spanish, speaking/writing) a plus.

How to Apply: Please send cover letter and resume in a single PDF file, including the position title and applicants name as the file name, to bhemmings@burninstitute.org. No phone calls, please.

Closing Date: Until filled.

Burn Institute offers full-time staff 11 paid holidays; 20 PTO days accrued in calendar year; health, vision, dental, chiropractic, and life insurance benefits; 403b retirement plan.

Burn Institute is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.